Terms and Conditions

1. Acceptance of these terms

By creating an account or using Apply Engine you agree to these terms. If you do not agree to them, do not use the service.

You must be at least 16 years old, and old enough to enter a binding contract where you live, to hold an account. If you are using Apply Engine on behalf of an organisation, you confirm you are authorised to accept these terms for it.

2. Privacy

Our Privacy Policy explains what we collect and how we handle it. It forms part of these terms, and using the service means you accept both.

3. Your account

Give us accurate details when you register and keep them current. You are responsible for your password and for everything done through your account, so keep your credentials to yourself — accounts are personal and may not be shared, sold or transferred.

Tell us straight away if you think someone else has access to your account.

4. Permitted use of the service

Use Apply Engine lawfully and for its intended purpose: finding roles, preparing applications and tracking them. You agree not to:

• Scrape, crawl, or use bots or other automation against the service except through an interface we provide for it.
• Copy, resell or redistribute any part of the platform, or use it to build a competing product.
• Submit information you know to be false, or apply on behalf of someone else without their authority.
• Upload anything unlawful, infringing, malicious or designed to interfere with the service or the people using it.
• Attempt to access accounts, data or systems that are not yours, or to bypass any security or rate limit.

5. Your content and the licence you give us

Your CV, letters, answers and everything else you upload stay yours. You give us a licence to store, process, adapt and transmit that content for the purpose of running the service for you — matching roles, drafting documents, filling forms and sending the applications you approve.

That licence lasts while your account is open and ends when you delete the content or your account, other than copies retained as described in the Privacy Policy. We do not use your content to train third-party AI models.

6. Applications you send

Apply Engine prepares applications; you decide what goes out. Every document and form is shown to you for review, and nothing is submitted without your approval. You are responsible for the accuracy of what you send and for the commitments it represents.

We are not the employer, the recruiter or an agent of either. We cannot guarantee that an application is received, read, or answered, and we have no control over the hiring decisions made after it arrives.

7. Our intellectual property

The platform, its software, design, text, logos and everything else we put into it belong to Apply Engine or our licensors. Your subscription is a limited, personal, non-transferable licence to use the service; it does not transfer any ownership to you.

You may not copy, modify, reverse engineer or create derivative works from the platform except where the law says you may, regardless of these terms.

8. Subscriptions, fees and renewals

Paid plans give you access to the features described on the pricing page for the period you pay for. Subscriptions renew automatically at the end of each period at the then-current price, unless you cancel before it ends.

You can cancel at any time from your account settings. Cancelling stops the next renewal; it does not shorten the period you have already paid for, and access continues to the end of it. Fees are payable in advance and, except as set out below or required by law, are non-refundable. We may change our prices on notice, and the new price applies from your next renewal.

9. Right to withdraw

If you are a consumer in the UK or the European Economic Area, you have a statutory right to withdraw from a purchase within 14 days. By starting to use a paid plan immediately, you ask us to begin providing the service during that period and acknowledge that you lose the right to withdraw once it has been supplied in full. Where the right still applies, contact us and we will refund you in line with the law.

10. Disclaimer of warranties

Apply Engine is provided as it is and as it is available. We do not warrant that the service will be uninterrupted, error-free or fit for any purpose you have in mind for it.

In particular, we make no promise about outcomes: no guarantee of interviews, offers or employment, and no guarantee that AI-generated matches, scores or documents are accurate, complete or suitable. Read what is written for you before you send it — that is why we show it to you first.

11. Limitation of liability

To the extent the law allows, Apply Engine is not liable for indirect, incidental, special or consequential losses, or for lost profits, lost opportunities, lost jobs or lost data, however they arise.

Our total liability to you for any claim connected with the service is limited to the amount you paid us in the six months before the claim arose, or nothing if you are on a free plan. Nothing in these terms excludes liability that cannot lawfully be excluded, including for death or personal injury caused by negligence, or for fraud.

12. Indemnity

You agree to cover us against claims, losses and reasonable costs arising from the content you submit, your use of the service, or your breach of these terms or of anyone else's rights.

13. Suspension and termination

You can delete your account whenever you want. We may suspend or close an account that breaches these terms, that is being used unlawfully, or where we are required to by law — and, if the circumstances allow, we will tell you why first.

When an account closes, your licence to use the service ends. The sections that by their nature should survive — content licences already granted, liability, indemnity and dispute resolution — continue to apply.

14. Third-party sites and services

Apply Engine links to job boards, employer career pages and other services we do not control, and can connect to accounts you hold elsewhere. Their terms and privacy practices are theirs, not ours, and we are not responsible for their content or availability.

15. Changes to the service and these terms

We develop the product continuously, so features may be added, changed or withdrawn. We may also update these terms; when a change is material we will give notice by email or in the product before it takes effect, and continuing to use the service after that means you accept the updated terms.

16. Governing law and disputes

These terms are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction over any dispute. If you are a consumer, you keep the benefit of any mandatory protections of the country you live in.

Before starting a formal claim, please contact us — most issues are quicker to resolve directly.

17. General

If any part of these terms is held to be unenforceable, the rest continues to apply. A delay in enforcing a term is not a waiver of it. You may not transfer your rights under these terms without our consent; we may transfer ours as part of a reorganisation or sale of the business.

These terms and the Privacy Policy are the whole agreement between you and Apply Engine about the service.

18. Contact us

Questions about these terms go to hello@applyengine.com and we will come back to you.